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UCL Press - Journals Coordinator


London with remote working option

Salary Benefits



10 November 2022

Apply by

04 December 2022


Department: UCL LCCOS: Library, Culture, Collections and Open Science
Location: Bloomsbury campus
Hybrid working: This role is considered suitable for regular remote working. The role holder will be expected to work a minimum of 2 days a month on campus. The work pattern for the role will be agreed with the line manager.
Reports to: Journals Manager, UCL Press

About us

UCL is London’s global university. LCCOS – Library, Culture, Collections and Open Science – provides outstanding staff, services, and resources to support the world-class research, education and enterprise that is undertaken in UCL, and connects the world with UCL through innovative programming and engagement activities. LCCOS is acknowledged as an international leader in Open Science and Scholarship. The LCCOS family comprises 3 museums and allied object collections, 14 libraries, the UCL Student Centre, Special Collections facilities, multiple additional learning spaces, the Bloomsbury Theatre and a substantial off-site storage facility. We also provide comprehensive services to healthcare staff through our partnerships with 6 NHS Trusts. LCCOS holds the UK Customer Service Excellence (CSE) Award, The National Archives (TNA) Archives Service Accreditation, and Arts Council England Museum Accreditation. The combined staff in UCL LCCOS totals around 440.

About the role

UCL Press was launched in 2015 as the UK’s first fully Open Access university press. It has established a reputation as a leading open access scholarly press and publishes scholarly monographs and open access textbooks, and has a portfolio of 15 journals.

Main purpose of the job

To oversee the publication process on a designated list of UCL Press Academic Journals as agreed with the line manager, acting as the main point of liaison with the journal Editors-in-Chief (EiCs), and ensuring the smooth running of all aspects of the journals.

To oversee all stages of peer review from submission to publication to ensure reviews are progressing smoothly and advising journal EiCs of best publishing practice and UCL Press publishing policies.

The role also supports the Journals Manager with a range of tasks across all titles including journals objective-setting, technical system-development, and journal development.

Duties and responsibilities

Responsible for overseeing the day-to-day running of a designated list of journals, including regular liaison with the journal Editors-in-Chief, overseeing peer review progress. This will involve the following:

  • Use of the JAMS manuscript submission management system to check and monitor the progress of peer review, to ensure articles are progressing through the system in a timely manner, assisting with finding reviewers where necessary.
  • Completing the editorial checks of new submissions (such as ensuring authors submit the necessary files and meet formatting requirements), on a designated list of UCL Press Academic Journals.
  • Coordination and liaison with EiCs, authors, reviewers, the UCL Press Production Manager and a range of third-party and freelance service providers throughout the publication processes, to ensure timely and correct publication.
  • Briefing marketing colleagues on opportunities to promote the Academic Journals, as well as encouraging and monitoring journal Editorial Board Members and authors to promote the journal/publications in their own capacity.
  • Producing and presenting journal editorial reports at journal editorial board meetings held throughout the year and taking/circulating minutes.

Additional responsibilities for the role include:

  • Working with the Journals Manager and other UCL Press colleagues to successfully launch new Journals.
  • Working with colleagues across UCL Press to report on progress and develop individual journal objectives as assigned by the line manager.
  • Helping to deliver an excellent author and reviewer experience through clear communication and tactful resolution of any issues.
  • Representing UCL Press at conferences as agreed by the line manager to improve market knowledge, network with the community, receive feedback on the journal, and promote UCL Press and open-access publication more generally.

Person Specification

Essential experience and knowledge

  • General academic journals publishing experience gained at a scholarly publisher, with a strong understanding of the full publication and peer review cycle.
  • Experience of coordinating own list of journals.
  • Solid understanding of the peer review process and evaluation methods.
  • Solid experience of direct liaison with journal Editors-in-Chiefs.
  • Good understanding of best journal publication standards and practices.
  • Good understanding of journal publication metrics and reporting.
  • Good understanding of issues and trends in open access publishing.

Skills and abilities

  • Excellent interpersonal and communication skills, with ability to handle negotiation effectively and tactfully with all stakeholders in a project
  • Highly organised with a methodical and analytical approach to work, and ability to manage own workload in order to meet deadlines
  • Strong proofreading skills, attention to detail and accuracy
  • Self-motivated and able to work on own initiative
  • Strong citation and scholarly database skills for journal analysis, such as Web of Science, SCOPUS, and Dimensions/Altmetrics
  • Good experience of using journal submission and peer review management systems
  • Strong Microsoft Office skills including Word and Excel

Available Documents

Journals Coordinator, UCL Press JD.pdf



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